Travel & Mobility
End-to-end business travel management with requests, approvals, itinerary tracking, per diem calculations, and travel policy compliance. Manage travel from request to expense settlement.
What’s Inside
- 1
Travel Requests
Employees submit travel requests with destination, dates, purpose, and budget
- 2
Itinerary Builder
Manage flights, hotels, ground transport, and meeting schedules in one place
- 3
Per Diem Calculator
Auto-calculate daily allowances based on destination, role, and company policy
- 4
Policy Compliance
Enforce travel policies, spending limits, and preferred vendor rules automatically
- 5
Expense Integration
Travel expenses flow directly into the expense management module for reimbursement
- 6
Travel Analytics
Track travel spend by department, destination, and purpose with cost-saving insights
See QHRM Travel & Mobility in Action
Mobile App
Web Interface
What is Travel & Mobility?
QHRM Travel & Mobility is a comprehensive business travel management system that streamlines every step of the travel lifecycle — from initial trip requests and multi-level approvals through to itinerary tracking, per diem calculations, and post-trip expense reconciliation. Built for organisations operating across Southeast Asia and India, it removes the complexity of managing corporate travel across multiple currencies, jurisdictions, and policy frameworks.
Whether your teams travel between Yangon and Singapore, visit client sites in Bangkok, or attend conferences in Mumbai, Travel & Mobility ensures every trip is planned within policy, properly authorised, and accurately tracked. Employees get a frictionless request-to-reimbursement experience; finance teams get complete visibility into travel spend.
This module integrates natively with Expense Management, People Records Hub, and Compensation & Payroll — ensuring travel data flows automatically into expense claims, payroll deductions, and financial reporting without duplicate entry.
Key Features & Benefits
Travel Request & Approval Workflows
Employees submit trip requests with destination, dates, purpose, and estimated budget. Configurable multi-level approval chains route requests to the right managers based on cost thresholds, department, or destination. Approvers can act from desktop or the QHRM mobile app.
Itinerary Tracking & Management
Create detailed itineraries with flight details, hotel bookings, ground transport, and meeting schedules in one place. Share itineraries with travellers, managers, and travel coordinators. Real-time status updates keep everyone informed of schedule changes.
Per Diem & Allowance Calculations
Configure per diem rates by destination city, country, employee grade, and trip type. The system automatically calculates daily allowances, meal entitlements, and incidental expenses based on your organisation's policies. Supports multiple currencies essential for cross-border travel in the region.
Travel Policy Compliance Engine
Define company travel policies with limits on flight classes, hotel star ratings, daily spending caps, and advance booking windows. The system enforces policies at the point of request, flagging out-of-policy submissions for additional review. This controls costs while maintaining a fair, transparent process.
Expense Integration
Travel expenses flow automatically into{" "} Expense Management {" "}for receipt capture, categorisation, and reimbursement. No duplicate data entry. Travellers can photograph receipts on the go and attach them to the relevant trip, simplifying post-trip reconciliation.
Visa & Travel Document Management
Track passport expiry dates, visa validity, work permits, and vaccination records for every employee. Automated reminders notify staff and HR well in advance of upcoming renewals. This is especially valuable for organisations with cross-border operations across Myanmar, Thailand, Vietnam, Cambodia, Singapore, and India.
Travel Calendar & Resource Planning
View all employee travel on a centralised calendar. See who is travelling, when, and where — enabling managers to plan workload coverage and avoid scheduling conflicts. Filter by department, location, or trip status for a clear view of your organisation's travel activity.
Mobile Access for Travellers
Employees can view itineraries, submit expense receipts, check per diem balances, and access emergency contacts from the QHRM mobile app. Offline access ensures critical trip information is available even in areas with limited connectivity — a common reality across parts of Southeast Asia.
Travel Spend Analytics & Reporting
Generate reports on travel spending by department, destination, employee, or time period. Analyse policy compliance rates, average trip costs, and spending trends. These insights help finance teams optimise travel budgets and negotiate better corporate rates.
Emergency Support & Duty of Care
Maintain emergency contact details and support information for every traveller. Quickly locate employees during disruptions, natural events, or emergencies. The system provides a real-time view of who is travelling where, supporting your organisation's duty of care obligations.
Multi-Currency Support
Handle per diem rates, expense claims, and reimbursements in multiple currencies with configurable exchange rates. Essential for organisations operating across the diverse economies of Southeast Asia and India where employees regularly travel between currency zones.
Advance Cash & Settlement Tracking
Manage travel cash advances with automatic tracking and post-trip settlement. The system calculates the difference between advances issued and actual expenses incurred, streamlining the reconciliation process and integrating balances with{" "} Compensation & Payroll.
Why Choose QHRM Travel & Mobility?
Built for Southeast Asia & India
Designed for the complexities of regional business travel — multi-currency per diems, cross-border visa tracking, and policy frameworks that reflect local business practices in Myanmar, Singapore, Thailand, Vietnam, Cambodia, and India.
Seamless Integration with 15 Other Modules
Travel data flows automatically into Expense Management, Compensation & Payroll, and People Records Hub. No silos, no duplicate entry, no reconciliation headaches.
Complete Cost Visibility & Control
Enforce travel policies at the point of request, track spending in real time, and generate analytics that help you optimise budgets. Organisations using QHRM report measurably lower out-of-policy travel.
Affordable Tier 4 Thrive Plan
Access Travel & Mobility as part of the Thrive Plan at just $2.50 per user per month. No hidden fees, no per-trip surcharges. View all pricing plans.
Who Needs Travel & Mobility?
Organisations with Regional Operations
Companies with teams travelling between offices, client sites, or project locations across Southeast Asia and India need a system that handles multi-currency per diems, cross-border documentation, and regional policy variations.
Cost-Conscious Businesses
Organisations that want full visibility into travel spending and the ability to enforce policies before money is committed. Automated compliance checks reduce out-of-policy bookings and unexpected costs.
Field Sales & Consulting Firms
Businesses with frequent travellers who need a streamlined request-to-reimbursement workflow. Mobile access ensures sales teams and consultants can manage travel on the go without administrative delays.{" "} Explore solutions by industry.
Growing SMEs
Small and medium enterprises scaling their operations regionally. As travel volumes increase, spreadsheet-based tracking breaks down. Travel & Mobility brings structure and control from day one.{" "} SME solutions.
Related Products & Resources
Frequently Asked Questions
Can employees submit travel requests through the system?
Yes. Employees can submit travel requests with trip details such as destination, dates, purpose, and estimated budget. Managers receive instant notifications and can approve, reject, or request changes directly from the platform or mobile app.
How does QHRM calculate per diem allowances?
QHRM Travel & Mobility lets you configure per diem rates by destination city or country, employee grade, and trip type. The system automatically calculates daily allowances based on your policies and applies them to each travel request.
Does it integrate with Expense Management?
Yes. Travel expenses are automatically linked to trips and flow into{" "} Expense Management {" "}for seamless tracking, receipt capture, and reimbursement processing. No duplicate data entry required.
Can I enforce company travel policies automatically?
Yes. You can define travel policies including limits on flight classes, hotel star ratings, daily allowances, and advance booking windows. The system enforces these rules at the point of request, flagging any out-of-policy submissions for additional review.
Can employees access itineraries on mobile?
Yes. Employees can view complete itineraries, hotel confirmations, and emergency contacts from the QHRM mobile app. Offline access is available so travellers can check details even without internet connectivity.
Does the module support multi-currency per diem and expenses?
Yes. QHRM Travel & Mobility supports multiple currencies for per diem rates and expense claims. The system handles conversions based on configurable exchange rates, which is essential for organisations operating across Southeast Asia and India.
How does visa and document tracking work?
The system tracks passport expiry dates, visa validity, work permits, and other travel documents. Automated reminders notify employees and HR teams well in advance of upcoming renewals, ensuring no trip is disrupted by expired documentation.
Which QHRM plan includes Travel & Mobility?
Travel & Mobility is part of the Tier 4 Thrive Plan at $2.50 per user per month. This plan includes advanced modules designed for organisations with complex operational needs.{" "} Visit the pricing page for full plan details.
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