Leave Management
Configurable leave policies, automated approvals, holiday calendars, and real-time balance tracking — adapted to local labour laws across Southeast Asia and India.
What’s Inside
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Configurable Leave Types
Annual, sick, casual, maternity, paternity, comp-off — define any leave type
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Multi-Level Approval Workflows
Route leave requests through managers, HR, or custom approval chains
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Holiday Calendars
Country-specific public holidays for Myanmar, Singapore, Thailand, India & more
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Real-Time Balance Tracking
Employees and managers see up-to-date leave balances instantly
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Team Leave Calendar
Visual calendar showing who’s off, preventing scheduling conflicts
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Leave Analytics
Trends, utilisation rates, and absence patterns by team and department
See QHRM Leave Management in Action
Mobile App
Dashboard
What is Leave Management?
QHRM Leave Management is a comprehensive module for managing employee leave requests, approvals, and balances across your entire organisation. It handles all leave types — annual leave, sick leave, casual leave, maternity leave, and public holidays — with configurable policies adapted to local labour laws across Southeast Asia and India.
Whether you operate in Myanmar, Singapore, Thailand, Vietnam, Cambodia, or India, the module eliminates manual leave tracking spreadsheets and paper forms. Employees request leave from anywhere, managers approve with a click, and HR tracks all leave data in real time — ensuring transparency and compliance.
Leave Management integrates seamlessly with other QHRM modules — Compensation & Payroll, Attendance Management, People Records Hub , and more — ensuring data consistency across your entire HR ecosystem.
Key Features & Benefits
Leave Request & Approval
Employees submit leave requests through the mobile app or web interface. Managers receive instant notifications and can approve or reject with comments. This eliminates email chains and paper forms, making the process fast and transparent. Employees see the status of their requests in real time, reducing follow-up queries.
Leave Balance Tracking
Automatically track leave balances for each employee by leave type. See available, taken, and pending leave at a glance. Balances update automatically when leave is approved or taken, eliminating manual calculations and preventing disputes about entitlements.
Holiday Calendar
Manage public holidays and company holidays in a centralised calendar. Includes pre-configured public holidays for Myanmar, Singapore, Thailand, Vietnam, Cambodia, and India, updated annually. Employees can see upcoming holidays and plan their leave accordingly, improving workforce planning.
Policy Compliance
Enforce company leave policies automatically. Set rules for minimum notice periods, maximum consecutive days, blackout periods, and more. The system validates requests against policies before submission, reducing rejected requests and ensuring compliance with local labour laws across Southeast Asia and India.
Configurable Leave Types & Policies
Configure multiple leave types including annual leave, sick leave, casual leave, maternity leave, and custom types. Set different policies for each, including accrual rates, carry-forward rules, and expiry dates. This flexibility accommodates different employment contracts and statutory requirements across jurisdictions.
Multi-Level Approval Workflows
Set up multi-level approval workflows based on leave duration, employee level, or department. Route requests to the right approvers automatically. This ensures proper authorisation while maintaining flexibility for different organisational structures and approval requirements.
Calendar Integration
View team leave calendar with all employee leaves visible. See team availability at a glance, identify coverage gaps, and plan workloads accordingly. Managers can see who is on leave when making decisions about project timelines and resource allocation.
Mobile Leave Requests
Employees can request leave from their mobile phones anytime, anywhere. Check leave balances, view the holiday calendar, and submit requests on the go. This convenience encourages proper planning and advance submissions, improving overall leave management.
Leave Accrual Management
Automatically calculate and accrue leave based on employee tenure, work schedule, or custom rules. Handle pro-rated leave for part-time employees and new joiners. This ensures accurate leave balances without manual calculations, saving time and reducing errors.
Team Calendar View
Managers can view the team leave calendar to see who is available and plan work accordingly. Identify potential coverage issues before they become problems. This helps with resource planning and ensures adequate staffing during peak periods and holidays.
Leave Reports & Analytics
Generate comprehensive reports on leave usage, patterns, and trends. Analyse leave by department, employee, or time period. Identify trends like high sick leave usage or departments with low leave utilisation. These insights help with workforce planning and policy optimisation.
Integration with Payroll
Seamlessly integrate with Compensation & Payroll to handle leave encashment, unpaid leave deductions, and leave-related salary adjustments. Approved leave automatically flows to payroll, eliminating manual data entry and ensuring accurate salary calculations.
Why Choose QHRM Leave Management?
Southeast Asia & India Localisation
Built-in support for public holidays and leave policies used by organisations across Myanmar, Singapore, Thailand, Vietnam, Cambodia, and India. Adapted to local labour laws and statutory entitlements.
Easy to Use
Intuitive interface requiring no training – employees and managers can request & approve leave in minutes from web or mobile. 100% implementation success rate in 350+ organisations.
Real-Time Visibility
See leave balances and team availability instantly. Make informed decisions for resource allocation and workforce planning.
100% Customisable Policies
Every leave type, accrual rule, carry-forward policy, and workflow is fully customisable. QHRM adapts to your policies, not the other way around.
Who Needs Leave Management?
Small & Medium Businesses
Organisations replacing manual spreadsheets with an automated leave system. Get organised and ensure compliance with local labour laws from day one. SME solutions.
Growing Companies
As your team grows, manual leave tracking becomes unmanageable. Automate leave policies, approvals, and reporting with a system that scales to thousands of employees.
Multi-Location Organisations
Manage different holiday calendars and leave policies for each country or office from one centralised system. Enterprise solutions
HR Departments
HR teams that want to eliminate leave-related administrative work and focus on strategic initiatives. Automated workflows, self-service requests, and real-time reporting free up hours every week.
Related Products & Resources
Frequently Asked Questions
Can employees request leave from mobile phones?
Yes. Employees can request leave, check balances, and view the holiday calendar from the QHRM mobile app on iOS or Android, anytime and anywhere.
Does QHRM include public holidays for Southeast Asia and India?
Yes. QHRM includes pre-configured public holiday calendars for Myanmar, Singapore, Thailand, Vietnam, Cambodia, and India, updated annually to reflect official gazette notifications.
Can I set different leave policies for different employee groups?
Yes. You can configure different leave policies by employee level, department, employment type, or location. This ensures compliance with varying labour laws across Southeast Asia and India.
How does leave accrual work?
Leave accrues automatically based on your configured rules. You can set monthly, quarterly, or annual accrual rates, with support for pro-rated calculations for new joiners and part-time staff.
Can managers see team leave calendars?
Yes. Managers can view a team leave calendar to see who is on leave, identify coverage gaps, and plan workloads accordingly before approving new requests.
Does Leave Management integrate with payroll?
Yes. Approved leave automatically flows to the Compensation & Payroll module for accurate salary calculations, leave encashment, and unpaid leave deductions.
What is the pricing for QHRM Leave Management?
Leave Management is included in the Seed Plan starting at $0.75 per user per month. It is part of Tier 1 Core, so there is no additional cost beyond your base subscription.
Is QHRM Leave Management compliant with local labour laws?
Yes. The module is designed to help organisations comply with labour laws across Southeast Asia and India, including statutory leave entitlements, carry-forward rules, and mandatory holiday observances.
Ready to Simplify Leave Management?
Eliminate leave tracking spreadsheets. Start with a free trial or book a demo.