People Records Hub
Your single source of truth for all employee data. Centralised profiles, documents, org charts, and custom fields — replacing scattered spreadsheets with a secure, searchable database built for organisations across Southeast Asia and India.
What’s Inside
- 1
Complete Employee Profiles
Personal details, contacts, qualifications, work history — all in one place
- 2
Organisation Charts
Visual org structure with departments, teams, and reporting lines
- 3
Document Storage
Contracts, IDs, certificates — attached directly to employee profiles
- 4
Custom Fields & Workflows
100% customisable to match your organisation's exact data needs
- 5
Employee Self-Service
Staff update their own details, reducing HR admin by up to 70%
- 6
Multi-Country Compliance
Built-in fields for Myanmar, Singapore, Thailand, Vietnam, Cambodia & India labour laws
Experience a beautiful, intuitive HR platform accessible wherever you work.
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DashboardWhat is the People Records Hub?
The QHRM People Records Hub is a centralised employee data management system that serves as the foundation of your HR operations. It provides a single source of truth for all people data — from personal details and employment history to documents and organisational structure.
Whether you are managing 10 employees or 10,000, the People Records Hub helps you maintain accurate, up-to-date employee records while ensuring compliance with local labour laws across Southeast Asia and India. It eliminates the need for spreadsheets and paper files, making employee data management simple, secure, and efficient.
This module integrates seamlessly with all other QHRM modules — Compensation & Payroll Leave Management Performance & Growth , and more — ensuring data consistency across your entire HR ecosystem.
Key Features & Benefits
Complete Employee Profiles
All employee information in one secure place – details, contacts, qualifications, work history, certifications. Everything at your fingertips.
Organisational Structure
Visualise your company’s structure with departments, teams, and reporting lines. Instantly see who’s who and how teams fit together.
Lifecycle Tracking
Track onboarding, promotions, transfers, salary changes, exit details – a full employee history for better decisions and retention.
Document Management
Attach/store contracts, certificates, IDs, reviews. Organised and searchable for confident compliance audits.
Custom Fields & Data
Easily add custom fields to capture region, industry, or company-specific info. 100% flexible and tailored to you.
Advanced Search
Powerful search and filters – by name, department, skills, or any field. Instantly find anyone, anytime.
Data Security & Access
Role-based access control. Sensitive data (like salaries) visible only to authorised personnel for peace of mind.
Bulk Import & Export
Upload data from Excel/CSV in minutes or export anytime for reports and backup. Get set up fast and stay in control.
Why Choose QHRM People Records Hub?
Southeast Asia & India Localisation
Built for organisations across the region with support for compliance requirements in Myanmar, Singapore, Thailand, Vietnam, Cambodia, and India.
Integrates with 15 Other Modules
Data flows seamlessly between payroll, leave, and performance. and every other QHRM module.
Scales from 10 to 10,000+ Employees
Whether you have 10 employees or 10,000, the People Records Hub handles your data efficiently. Included in all plans starting at $0.75/user/month.
Who Needs the People Records Hub?
Small & Medium Businesses
Organisations moving from spreadsheets to a professional HR system. Get organised and ensure compliance from day one. SME solutions.
Growing Companies
As your organisation grows, managing employee data becomes more complex. The People Records Hub helps you scale your HR operations efficiently across multiple locations.
Multi-Location Businesses
Manage employees across multiple branches, cities, or countries from one central system. Enterprise solutions.
HR Departments
HR teams that want to reduce administrative work and focus on strategic initiatives. Automates routine data management and frees up time for people-focused work.
Related Products & Resources
Frequently Asked Questions
Quick answers to common questions about QHRM People Records Hub.
What information can I store in the People Records Hub?
You can store comprehensive employee information including personal details, contact information, employment history, skills, certifications, documents, and custom fields specific to your business needs.
Is my employee data secure?
Yes. QHRM People Records Hub includes enterprise-grade security with role-based access control, data encryption, and regular backups. Only authorised personnel can access sensitive employee information.
Can I import existing employee data?
Yes. You can import employee data from Excel or CSV files, making it easy to migrate from spreadsheets or other systems. Our support team can assist with the import process.
Does it integrate with other QHRM modules?
Yes. The People Records Hub integrates seamlessly with all 15 other QHRM modules including Compensation & Payroll, Leave Management, Performance & Growth, and Attendance Management.
How many employees can the system handle?
The People Records Hub can handle any number of employees — from small businesses with 10 employees to large enterprises with thousands. The system scales to meet your needs.
Ready to Centralise Your Employee Data?
Replace spreadsheets with a proper employee database. Start with a free trial or book a personalised demo.