What is Loan and Advance?
Almost every company lends money to its own people. Very few have decided, in writing, what kind of lender they are — who qualifies, for how much, how often, and what happens when someone leaves owing money.
Without that, the answer is precedent: what was done for the last person who asked, remembered by whoever was in the room. That is unfair in both directions, and it is impossible to defend when questioned.
Loan and Advance makes the policy explicit. Eligibility and limits are configuration, requests carry an approval trail, repayment schedules are agreed before the money moves, and deduction happens inside the payroll run rather than as a manual adjustment somebody has to remember.
Key Features & Benefits
Policy as Configuration
Eligibility, limits and frequency written down once, applied consistently, and changeable without renegotiating with everyone who ever asked.
Request and Approve
Employees raise a request; it routes for approval with defined limits. The decision has an owner and a date.
Repayment Schedules
Instalments agreed up front and visible to everyone involved, so nobody is surprised by the deduction on their payslip.
Deduction Inside Payroll
Repayment is part of the payroll calculation, not a spreadsheet adjustment applied after the fact.
Outstanding Exposure
One view of what has been lent, what is outstanding and what is scheduled to recover — the number finance is usually missing.
A Defensible Record
Every request, approval, schedule and deduction on the record, so "why did they get that?" has an answer.
Who Needs Loan and Advance?
Finance and payroll teams
Anyone reconciling staff loan deductions by hand every cycle, or discovering an unrecovered balance at final settlement.
HR heads
Where advance requests arrive informally and get answered inconsistently, and nobody owns the policy.
Organisations with hourly or shift workforces
Where advance requests are frequent, small and constant, and the administrative cost per request exceeds the amount lent.
Multi-entity groups
Where each entity has quietly evolved its own lending practice and nobody can compare them.
Related Products & Resources
Frequently Asked Questions
Does QHRM charge or calculate interest?
QHRM manages repayment schedules. Interest calculation and amortisation are not part of the module — write your policy around instalments, not interest.
Is this connected to a bank or lender?
No. The lending is your company's, to your own employees. "Loan provider" is a configured entity inside your system, not an external financing partner.
Is this earned-wage access?
No. This is a request-and-approve model with an approval trail, not instant access to accrued earnings.
Does QHRM run credit checks?
No. Eligibility is decided by your own rules — tenure, salary, existing balance and whatever else you configure — not by external credit assessment.
How does repayment reach payroll?
Scheduled instalments are deducted as part of the payroll calculation for the cycle, so the payslip and the loan balance never disagree.
What happens if someone leaves owing money?
The outstanding balance is visible against the employee record so it can be handled in final settlement. Confirm your exit process with us before relying on automatic recovery.
Decide What Kind of Lender You Are
Write the policy down once and let the system apply it. Start with a free trial or book a demo.
