Free HR Software for Unlimited Employees — Free for Life

A searchable, paginated list of every person in your company — name, code, department, designation, branch, status — in one screen.

Type-ahead search across name, employee code and email, plus A–Z jump letters to reach anyone in two clicks.

Build precise queries with operators like is, is between, is before/after, is empty and has any value — across department, branch, status, joining date, gender, category and more.

Show, hide and reorder any grid column, with a sticky header and saved layout so the list always looks the way you work.

Decide which of the 150+ employee fields are visible, which are mandatory, and what each one is called — so the HR form matches your company, not a template.

A single slide-in drawer holding the complete employee record — identity, contact, work info, payroll, statutory, settings — grouped into clean sections.

Add a new joiner with only the essential fields and complete the rest later. Ideal for fast bulk hiring.

Download a ready-made template, fill it, upload it. Choose Import New or Update Existing to onboard or mass-edit hundreds of employees at once.

Export the current filtered view — with your chosen columns — straight to Excel.

Upload and crop profile photos in-browser; initials are shown automatically until a photo exists.

Employee codes and temp codes generated by rule, so numbering stays unique and consistent.

Filter instantly by Active, Probation, Notice, Inactive or Ex-Employees.

An auto-drawn reporting tree built from your live employee data — no separate diagram to maintain.

Assign a reporting manager, a secondary manager or reporting-by-designation, and use it to drive who sees whose data.

Pick a department and the designation, branch, approval workflow and salary structure defaults cascade in automatically.

A hero card with photo, employee ID, site, joining date, tenure, employment type, category, grade and reporting manager — the whole person at a glance.

Job title, job code, grade/rank, employment type, contract dates, probation end, cost centre, work location and organisation placement.

The employee's internal journey — promotions, transfers, designation and grade changes over time.

Daily attendance records plus a six-month attendance trend chart per employee.

Leave balances by type, entitlements, and the employee's full leave history.

Salary structure, CTC and payslips — visible only to users with explicit salary-view permission.

Appraisal ratings and review history attached to the employee record.

Recognition, kudos and engagement activity for that individual.

Every document, certificate and file belonging to the employee, in one vault.

Work and personal email, work and personal phone, plus emergency contacts with relationship.

Degrees, institutions, years and certificates — with a qualification master you can extend on the fly.

Previous employers, roles and durations captured as structured records, not free text.

Permanent and current addresses maintained separately, with full change history.

Bank, branch, account number and payment mode — ready for payroll disbursement.

Upload passports, NRC/national ID, contracts and certificates against configurable document types, with validity dates.

Track what company assets an employee holds, when they were issued, and what is recoverable on resignation.

Record the benefits and allowances granted to each employee, with effective dates.

Passport, NRC, TIN, PF, ESIC, HRN and other statutory identifiers captured in one structured block.

Hospital licences, primary-source verification and registration numbers — built for regulated industries like healthcare.

Create the employee's login from within their record — login email, user code, role — or disable login entirely for non-system staff.

Assign a permission set and preview exactly what that person will be able to see and do before you save.

Managers automatically see only their own team's data; HR sees the whole company. Enforced at the data layer, not just the screen.

Each employee inherits their department's approval chain, with the option to override approvers and add additional approvers individually.

Attach a salary structure to the employee, with the calculation formula viewable inline.

Set salary type (monthly, weekly, daily, hourly), salary cycle, payment mode, payroll group and cost centre per employee.

Assign leave types, opening balances and days-per-year entitlements at the individual level.

Default shift, roster group, duty type, mode of attendance, biometric code and a per-employee late threshold.

Generate contracts from bilingual templates with the employee's data, witnesses, dates and clauses merged in — then issue them.

Issuing a contract emails the employee automatically; existing contracts can be extended without re-creating them.

Pick an employee, pick a template, preview the merged document and generate it — offer letters, confirmations, experience letters, warnings, anything you define.

Send generated documents from the system with a custom subject and body, CC/BCC and insertable merge variables. Every generation is logged.

A full audit trail of department, designation, salary, grade and reporting changes — showing old → new, who changed it and when.

Employees submit their own resignation with reason and last working day, preview the settlement, and withdraw it before approval.

Every exit in one queue with approval routing, notice period, exit type, settlement print, asset clearance and an exit formalities checklist.

Employees refer candidates with contact details, position and resume; HR moves each referral through a status pipeline with remarks — so referral credit is never lost.