Managed Payroll Services
Managed payroll services — your first 3 months free
We run the whole payroll: attendance and OT, gross-to-net, PIT filing with the IRD, SSB contributions, bank transfer files and pay slips. On the 12-month plan your first three cycles cost nothing — and if it isn't right for you, you can cancel at the end of Month 3.
Nothing to lose
- Months 1–3 completely free
- Cancel at the end of Month 3 if it isn't right
- 12-month plan — or 6 months with 1 free
- $6.50 per employee / month after
- Tax & social security filing included
- Attendance to pay slip, fully managed
- Live in 5–7 business days
- 350+ companies served
Start your free months
Tell us your headcount and we'll come back with a written quote and the free months applied — usually the same working day.
Do the maths
What three free months is worth
At $6.50 per employee per month, this is what you don't pay in Months 1–3 on the 12-month plan.
25 employees
$487.50
you don't pay
50 employees
$975.00
you don't pay
100 employees
$1,950.00
you don't pay
250 employees
$4,875.00
you don't pay
The whole cost, not a component of it — there is no setup fee and no separate filing charge to add on top.
Choose your plan
Two plans. Both start free.
One question decides it: how long do you want to sign for? Sign for a year and your first three months are free. Sign for six months and your first month is free. Either way, if the service isn't right you can cancel the moment the free period ends.
The 12-month plan
Your first three payroll cycles — attendance, OT, gross-to-net, PIT, SSB, bank files and pay slips — run at no charge. Long enough to see a full quarter of your own payroll working before you pay us anything.
Commercial terms
- 12-month service agreement
- Months 1, 2 and 3 free — no processing fee
- $6.50 per employee / month from Month 4
- Full service scope during the free months
The 6-month plan
Your first monthly payroll processing is completely free — a real live cycle, not a cut-down trial. The shorter commitment, for teams that want to see one month land before they plan a year.
Commercial terms
- 6-month service agreement
- Month 1 free — your first full payroll run
- $6.50 per employee / month from Month 2
- Nothing reduced — the complete service
It's real payroll, not a demo
Your free months are live production runs — your employees, your bank files, your filings with the IRD and SSB. You are evaluating the actual service, not a sandbox.
You can leave when the free months end
Cancel at the end of Month 3 on the 12-month plan, or the end of Month 1 on the 6-month plan, if the service isn't right for you. No argument, and nothing owed for the free runs.
Nothing is held back while it's free
Same team, same scope, same filings, same response times. There is no reduced trial version of this service — what you see in the free months is what you keep.
Side by side
| The 12-month plan | The 6-month plan | |
|---|---|---|
| Free period | First 3 months | First month |
| Commitment | 12 months | 6 months |
| Cancel if it isn't right | At the end of Month 3 | At the end of Month 1 |
| Billing starts | Month 4 | Month 2 |
| Rate once billing starts | $6.50 / employee / month | $6.50 / employee / month |
| Service scope | Complete, from Month 1 | Complete, from Month 1 |
| Best when | You want the most free payroll and are ready to move | You want to see one cycle before planning a year |
Not sure which one suits your headcount and start date? Ask us — pick "Not sure yet" on the form and we'll tell you which one we'd recommend.
What "managed payroll" means here
Not just processing salaries. We run the whole Compensation & Benefits cycle — from collecting attendance and calculating overtime to filing PIT with the Internal Revenue Department and submitting SSB contributions. Ten employees or ten thousand, our payroll team works as an extension of your HR department.
Attendance & OT management
Attendance collected through the QHRM mobile app and biometric devices. Overtime hours and penalties calculated automatically against rules we configure once, with you.
Leave management
Leave policies set up, balances tracked and leave pay-outs calculated — with employees requesting and approving through self-service rather than through your HR inbox.
Payroll calculation
Gross pay, Personal Income Tax, Social Security Board contributions and net pay calculated accurately, every cycle, for every employee.
Bank transfers & pay slips
Bank transfer files prepared to your bank's format and password-protected pay slips distributed through the QHRM app — automatically, the same day you approve.
PIT filing & annual finalisation
Monthly PAY-E forms submitted to the IRD, receipts collected, and the annual PIT finalisation prepared and submitted on your behalf — through to sign-off.
SSB filing & contributions
Monthly SSB declarations prepared, new employees registered, leavers removed, contributions submitted and claim documentation handled end to end.
Exactly what we do, and what stays with you
Every task in the monthly cycle, and who owns it. Nothing here is negotiated after signing — this is the scope, and it's the same scope during the free months.
Attendance management
| Task | You | QHRM | Notes |
|---|---|---|---|
| Collecting attendance (mobile app, biometric) | ✓ | ||
| Check & verify timesheet | ✓ | ||
| Approve timesheet | ✓ | ||
| Calculate OT hours | ✓ | OT & penalty rules configured once by QHRM | |
| Calculate OT payment | ✓ | ||
| Enter OT payment data | ✓ | ||
| Check OT & penalties | ✓ |
Leave management
| Task | You | QHRM | Notes |
|---|---|---|---|
| Set up leave policy | ✓ | One-time configuration after a scoping meeting | |
| Approve leave requests | ✓ | Employee self-service, mobile or web | |
| Extract leave report | ✓ | ||
| Calculate leave pay-out | ✓ |
Payroll instructions
| Task | You | QHRM | Notes |
|---|---|---|---|
| New employees' payroll information | ✓ | ||
| Leavers | ✓ | ||
| Salary increments & adjustments | ✓ | ||
| Bonus & incentive payments | ✓ | ||
| Other allowances, rewards & gifts | ✓ | ||
| Business expenses | ✓ | ||
| Cash advances & repayments | ✓ |
Payroll calculation
| Task | You | QHRM | Notes |
|---|---|---|---|
| Calculate gross payment | ✓ | ||
| Calculate PIT | ✓ | ||
| Calculate SSB | ✓ | ||
| Calculate net payment | ✓ | ||
| Approve calculated payroll | ✓ |
Payment & pay slips
| Task | You | QHRM | Notes |
|---|---|---|---|
| Prepare bank transfer file | ✓ | ||
| Submit bank file to the bank | ✓ | QHRM prepares the file and the report | |
| Upload bank file (online banking) | ✓ | QHRM sets up the login; you upload | |
| Transfer payment to employees | ✓ | ✓ | You approve after upload |
| Pay slip in the QHRM app | ✓ | Automatic, password-protected | |
| Print hard-copy pay slips | ✓ | ||
| Answer employee payment questions | ✓ | ✓ |
Monthly PIT payment & filing
| Task | You | QHRM | Notes |
|---|---|---|---|
| Submit monthly PAY-E to the IRD | ✓ | ||
| Collect PIT payment receipt | ✓ | ||
| Submit PIT documents for individuals | ✓ | Through to IRD sign-off | |
| Prepare annual PIT finalisation | ✓ | ||
| Submit annual PIT finalisation | ✓ | ||
| Collect finalised challan & PIT documents | ✓ |
Monthly SSB payment & filing
| Task | You | QHRM | Notes |
|---|---|---|---|
| Prepare monthly SSB declaration | ✓ | Temporary/smart card applications charged separately | |
| Add new employees monthly | ✓ | QHRM manages the data in web & mobile | |
| Remove resigned employees | ✓ | ||
| Submit & pay SSB contribution | ✓ | ||
| Register for SSB card (temporary card) | ✓ | ✓ | QHRM prepares the documents; you sign |
| Prepare SSB claim documents | ✓ | ||
| Submit SSB claim documents to the office | ✓ | ||
| Answer SSB questions | ✓ | ✓ |
Why 350+ companies trust QHRM with payroll
The free months are how you start. These are the reasons customers are still here in year three.
Local expertise, regional scale
We're not a global payroll provider bolting on Myanmar support. QHRM was built in Myanmar, has operated here for 8+ years, and knows the PIT brackets, SSB process and IRD practicalities that international providers miss. Now in India with the same depth.
100% accuracy, 100% on time
Across 8 years and 350+ organisations we've held a 100% implementation success rate. Salaries are calculated correctly and paid on the day they're due, every single month.
Payroll and HR on one platform
Unlike standalone payroll bureaus, our managed service runs on QHRM's own HR software — attendance, leave, employee records and payroll in one system. No data re-entry, no month-end reconciliation between two vendors.
Employee self-service
Your people check pay slips, submit leave and review attendance in the QHRM mobile app. The questions that used to arrive at your HR desk on the 26th mostly stop arriving.
Compliance is ours, not yours
We don't just calculate payroll and hand it back. We file PIT with the IRD, submit SSB contributions, register new employees for SSB cards, run the annual finalisation and manage claim documentation.
One price, and it's on this page
$6.50 per employee per month covers the whole service. No setup fee, no filing charges, no per-joiner fees — nothing you'd only meet on your first invoice. The rate you pay when the free months end is here, not in a follow-up email.
After the free months
One price. That's the whole page.
What you pay once the free months end — and, if you cancel at that point, what you never pay at all. There is no second number anywhere in this contract.
$6.50 per employee, per month
The complete managed payroll service: attendance and OT, leave, gross-to-net calculation, statutory tax and social security, bank transfer files, pay slip distribution and every government filing. Billed monthly, in US dollars.
What we don't charge for
- Setup, configuration or onboarding
- Employee data import or migration
- Monthly tax and social security filing
- Annual tax finalisation and returns
- Registering new employees or removing leavers
- Bank file preparation or pay slip distribution
Volume pricing is available above 250 employees — ask us with your headcount.
How it runs, month after month
The same predictable cycle from the first free month onwards. Nothing about the process changes when the offer period ends.
Onboarding & setup
We collect your employee data, set up leave, OT and penalty policies, configure PIT brackets and SSB rates, and onboard your team onto QHRM.
5–7 business days
Your monthly instructions
Your HR team submits joiners, leavers, salary changes, bonuses, allowances, expenses and advance repayments through QHRM.
By the 20th of each month
Calculation & approval
We calculate gross pay, PIT, SSB and net pay for every employee and send you the payroll summary to approve before anything is paid.
21st–25th
Payment, pay slips & filing
We prepare the bank transfer files, release password-protected pay slips in the QHRM app, and file PIT with the IRD and SSB contributions.
Same day after approval
Payroll across 15+ industries
Every industry has its own payroll complications — shift differentials, OT rules, allowance structures, tax exemptions. We've handled them all.
- Banking & Finance
- Manufacturing
- Healthcare
- Retail
- Telecom
- Hospitality
- Logistics
- Education
- Energy & Utilities
- Construction
- Microfinance
- Agriculture
- Engineering
- Insurance
- Trading & Distribution
From 10-person startups to 5,000-employee enterprises — QHRM processes payroll for organisations of every size across Southeast Asia and India.
Payroll service questions
What happens if I don't like the service?
You cancel, and you owe nothing for the payrolls we ran for free. On the 12-month plan you can cancel at the end of Month 3; on the 6-month plan, at the end of Month 1. The free period is deliberately long enough to judge us on real payroll runs, and the agreement only truly commits you once it has passed.
What exactly do I get in the free months?
The complete managed payroll service at no processing charge: attendance and OT, leave, gross-to-net calculation, PIT and SSB, bank transfer files, pay slip distribution and all government filings. Nothing is reduced while it's free — same team, same scope, same deadlines. From the first billed month it is $6.50 per employee per month.
How do the two plans differ?
Only by how long you sign for. The 12-month plan gives you three free months and lets you cancel at the end of Month 3. The 6-month plan gives you one free month and lets you cancel at the end of Month 1. The service, the scope and the rate are identical — you are choosing a commitment length, nothing else.
Which plan should I pick?
If you already know you want payroll off your desk, take the 12-month plan — it's three free months instead of one, and you can still leave at the end of Month 3. Take the 6-month plan if a year is more than you want to sign for today. Choose "Not sure yet" on the form and we'll recommend one with your written quote.
What does the service cost after the free period?
$6.50 per employee per month, billed in US dollars. That is the entire price — there is no setup fee, no charge for data migration, no per-filing fee for monthly or annual tax and social security submissions, and no charge for adding a joiner or removing a leaver. Volume pricing is available above 250 employees.
Which countries does QHRM provide payroll services in?
Myanmar and India, with in-country expertise in local tax law, statutory compliance (PIT and SSB in Myanmar) and labour regulation across Southeast Asia.
Does QHRM handle PIT and SSB filing?
Yes. Monthly PAY-E submission to the Internal Revenue Department, receipt collection, annual PIT finalisation, monthly SSB declarations, new employee SSB registration, contribution payments and claim documentation are all part of the managed service.
How long does onboarding take?
Typically 5–7 business days. We collect employee data, set up payroll policies (leave, OT, penalties), configure tax rules (PIT brackets, SSB rates) and onboard your team onto QHRM. Your free months start with your first live payroll run, not with the setup.
Can I use the payroll software without the managed service?
Yes. QHRM's payroll module runs payroll in-house with automated tax calculation, statutory compliance rules and one-click pay slips. Both plans above are for the managed service — for software-only pricing, ask us on the form and we'll send the licence rates instead.
What happens at the end of the agreement?
Nothing automatic and nothing punitive. We'll talk to you before the term ends about renewing, and your payroll data and employee records remain yours throughout — they can be exported from QHRM whenever you ask, including if you cancel.
Three months of payroll, off your desk and off your invoice
Stop spending the last week of every month on calculations, filings and paperwork. We can have you live in 5–7 business days, the first three cycles are free — and if it isn't right for you, you can cancel at the end of Month 3.
Or email us at enq@qhrm.io.
