PERPETUAL LICENCE MODEL
Own Your HR Software — Pay Once, Use Forever
QHRM's Perpetual Licence gives you complete ownership of our entire HR platform. One upfront investment, all modules included, 5+ years of basic updates and support. Deploy on your own servers or private cloud. No recurring subscription fees.
- ✓ One-Time Payment
- ✓ All Modules Included
- ✓ 5+ Years Updates
- ✓ On-Premise Deployment
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QHRM Perpetual Licence
Complete HR Suite — Own It Outright
What You’re Investing In
The QHRM Perpetual Licence gives your organisation full ownership of our complete People & Culture Management Platform. This isn’t a subscription; you own it — it’s a capital asset you now own. All modules, all features, deployed on your own infrastructure under your complete control.
Built for Organisations That Think Long-Term
This model is ideal for enterprises, government bodies, and organisations that prefer capital expenditure (CAPEX) over operational expenditure (OPEX). You make one investment, and your HR technology is secured for the long term — with basic updates and support included for 5+ years.
Minimum Commitment
Customisable Platform
Companies Trust QHRM
Why the Perpetual Licence Makes Financial Sense
For organisations that plan in 5-year cycles, a perpetual licence eliminates subscription unpredictability and puts you in control of your HR technology budget.
Cost Effective
One upfront investment lowers your overall risk & total outlay. Over a 5-year period, perpetual licensing typically costs 40–60% less than equivalent SaaS subscriptions — especially as your headcount grows. Your cost per employee decreases every year.
Complete Ownership
The software licence is yours permanently. Deploy it on your own instance, your own cloud provider, across one or multiple sites. You retain your infrastructure, your control, security, access, and backup. No vendor lock-in, no dependency on external hosted availability.
Zero Recurring Fees
No monthly subscription, no per-user fees that escalate as you grow, no annual renewal negotiations. Your upfront payment covers the licence, implementation, training, basic updates & support for at least 5 years. Optional annual maintenance gives you premium support and third-party utility licences if applicable to your industry.
Massive Long-term Savings
Run the numbers: a company with 200 employees paying $4/user/month on SaaS spends $48,000 in 5 years — and the meter never stops ticking. But you own this licence, avoid vendor increases, and as your headcount scales, your effective “per user” cost drops even further. The savings compound as you headcount grows.
Perpetual License Advantage
The 5+ Year Investment Advantage
See how the perpetual model protects your budget and scales with your business
Predictable Costs
Your upfront investment is locked in. No annual price increases, no surprise renewal negotiations, no per‑user cost creep. For organizations with strict budget approvals (governments, NGOs, family businesses), this predictability is invaluable.
Asset Ownership
A perpetual licence is a capital expenditure (CAPEX)—it goes on your balance sheet as an asset, not a recurring overhead cost. Ideal for CIOs and finance teams, this also matters for tax treatment, depreciation, and financial reporting.
Scalable Growth
As your team grows from 100 to 500 to 1000+ employees, your licence cost stays flat. So your effective cost per employee drops dramatically. Unlike subscriptions, where every new employee adds to your monthly bill, the perpetual model rewards growth instead of penalizing it.
Why QHRM Perpetual
Why Choose QHRM for Your On-Premise HR System?
QHRM’s perpetual license is designed specifically for organizations that value ownership, control, and long-term cost efficiency.
Budget Predictability
Lock in your HR technology costs for years. No regular monthly fees, no annual inflation increases, no hidden renewal uplifts. Budget and spend with confidence.
Cost Control
No penalty for company growth — more users, same price. A perpetual license eliminates “per user” subscription bloat in the prime years of growth.
Complete Feature Access
Perpetual license includes all modules — Core HR, Leave & Attendance, Leave, Recruitment, Timesheet, Benefit and more. No hidden costs or on-demand upselling.
Long-term Investment
Capitalise as a capital asset (CAPEX). Depreciate at 0-2 yr intervals, per local tax treatment. The investment holds value — you truly own it, explaining value to finance.
Regional Market Focus
Most on-premise HRM vendors focus on global or local compliance, with customization options to adapt the solution to the platform, not an outsourced SaaS stack.
Future-Proof Technology
Patch, host, and manage data your way — whether on-premise, hybrid, or cloud. Upgrades and enhancements are yours to deploy on your timeline, with vendor support and optional upgrade/sustain plans.
Real Customers
Who Chooses the Perpetual Licence Model?
The perpetual model is the preferred choice for organizations that plan in multi-year cycles and value ownership over subscription.
Explore before your call
Want to do some homework first?
These pages give a deeper view of how QHRM fits into your broader HR and people operations stack.
Workforce Strategy module
Understand the core capabilities across planning, analytics, and execution.
Product overviewPricing & deployment options
See how QHRM can be deployed in your environment and budgeting model.
View pricing overviewContact our team
Prefer email or a quick call? Reach out and we’ll route you to the right specialist.
Contact usComplete HR Suite — All Modules Included in Your Perpetual Licence
Every plan includes all features and modules. Pay once for the suite, and no recurring fees or unexpected extra costs.
Workforce Strategy
✓ Manpower planning & optimization
✓ Talent forecasting
✓ Organizational structure mapping
✓ Workforce budgeting
✓ Talent gap analysis
✓ Scenario planning
Talent Onboarding
✓ Digital joining forms
✓ Document checklist
✓ Automated workflows
✓ Welcome journey
✓ Automated reminders
✓ System access provisioning
People Records Hub
✓ Central employee database
✓ Secure document storage
✓ Version control
✓ Multi-branch visibility
✓ Role-based access
✓ Employee lifecycle history
Attendance Management
✓ Real-time attendance tracking
✓ Auto OT calculation
✓ Shift & roster planning
✓ Mobile GPS attendance
✓ Payroll integration
✓ Attendance alerts
Leave Management
✓ Online leave application
✓ Live leave balance
✓ Configurable leave rules
✓ Multi-level approval
✓ Leave & attendance sync
✓ Monthly leave calendar
Compensation & Payroll
✓ Full payroll automation
✓ PIT & SSB compliance
✓ Bank file generation
✓ Multi-pay structure
✓ Payroll audit logs
✓ Variance & deduction reports
Performance & Growth
✓ KPI/OKR setup
✓ 360 feedback
✓ Rating templates
✓ Promotion & increment link
✓ Continuous feedback
✓ Performance history
Learning & Development
✓ Training assignment
✓ Training calendar
✓ Online/offline support
✓ Skill gap tracking
✓ Compliance learning
✓ Completion analytics
Expenses & Reimbursements
✓ Digital claim submission
✓ Policy-based validation
✓ Manager & finance approval
✓ Receipt attachment
✓ Monthly reports
✓ Duplicate detection
Employee Voice
✓ Engagement surveys
✓ Pulse surveys
✓ Anonymous mode
✓ Sentiment analytics
✓ Survey templates
✓ Culture benchmarking
Financial Well-Being
✓ Loan application workflow
✓ Auto payroll deduction
✓ Loan balance visibility
✓ Multiple loan types
✓ Full audit trail
✓ Digital terms & conditions
CSR Management
✓ CSR budgeting
✓ Activity tracking
✓ Beneficiary management
✓ CSR documentation
✓ Multi-project support
✓ CSR analytics
People Support Desk
✓ Ticketing system
✓ Priority levels
✓ Category-based queries
✓ Auto-reminders
✓ SLA tracking
✓ Knowledge base
Work & Task-flow
✓ Task assignment
✓ Progress tracking
✓ Team-wide visibility
✓ Deadline reminders
✓ Task notes & history
✓ Cross-department tasks
Travel & Mobility
✓ Travel request workflow
✓ Travel policy check
✓ Travel reimbursement
✓ Travel history record
✓ Finance integration
✓ Multi-level approval
Rewards & Recognition
✓ Recognition categories
✓ Peer recognition
✓ Instant online awards
✓ Reward tracking
✓ Manager nominations
✓ Points / badges
Reports & Analytics
✓ Real-time reports
✓ Export to Excel/PDF
✓ Multi-company analytics
✓ Predictive analytics
✓ Compliance reports
✓ HR KPIs
Advanced Dashboards
✓ CEO dashboard
✓ HR analytics dashboard
✓ Drill-down reports
✓ Cross-module integration
✓ Trend analysis
✓ Time-saving insights
Recruitment Management
✓ Hiring pipeline
✓ Candidate scoring
✓ Interview scheduling
✓ Multi-channel posting
✓ Offer letter automation
✓ Recruitment reports
AI-Powered Insights
✓ AI recommendation engine
✓ Auto-summaries
✓ Resume parsing
✓ Workflow auto-reminders
✓ Predictive analytics
✓ Smart insights
Perpetual Licence — What's Included
Minimum 5-Year Commitment • One-Time Payment • Complete Transparency
What's Included in Your Licence
- ✓ Complete HR Suite: All modules included — Core HR Payroll, Attendance, Leave, Performance, Recruitment, and more
- ✓ 120+ Features: Every feature unlocked from day one
- ✓ Implementation & Deployment: Full on-premise or private cloud setup assistance by QHRM's team
- ✓ User Training: Comprehensive training for administrators and end users
- ✓ Basic Updates (5+ Years): Bug fixes, security patches, and minor improvements included
- ✓ Compliance Configuration: PIT, SSB, and local labour law rules configured for your jurisdiction
- ✓ Multi-Branch Support: Manage all locations from a single deployment
- ✓ Mobile App Access: Employee self-service via QHRM mobile app (iOS & Android)
Support Tiers
Basic Support (Included in Licence)
• Software bug fixes and security patches
• Minor updates during your 5-year commitment period
• Email support (business hours)
• Defined support hours included (additional hours charged separately)
Premium Support (Optional Add-On)
• Priority technical support with faster response times
• Phone and video call support
• On-site training and consultation sessions
• Custom feature development and configuration
• Dedicated account manager
• Extended support hours beyond the basic allocation
Important — What's NOT Included (Charged Separately)
Please note the following items are NOT covered by the one-time perpetual licence fee:
Major New Feature Releases
Basic updates (bug fixes, patches, minor improvements) are included. However, major new modules, advanced features, or significant feature enhancements released after your purchase require a separate upgrade fee or an active Annual Maintenance Contract (AMC).
Support Hours Beyond Allocation
Your licence includes a defined number of support hours per year. If your team requires support beyond this allocation, additional hours are charged at an agreed hourly rate.
Third-Party Utility Licences
QHRM integrates with third-party services (e.g., SMS gateways, email delivery services, biometric device SDKs, cloud storage connectors). For on-premise deployments, the annual licensing costs of these third-party utilities are borne by the customer directly. QHRM will provide the list of required third-party components and their approximate costs during the quoting process.
Server & Infrastructure
On-premise deployment means you manage your own servers, databases, backups, and network security. QHRM provides the software and deployment assistance — not the hosting infrastructure. We will provide recommended server specifications.
Annual Maintenance Contract (AMC) — Optional
After your initial commitment period, you may optionally purchase an AMC to continue receiving updates, support, and access to new features. AMC is typically 15-20% of the original licence cost per year. This ensures your platform stays current and fully supported beyond the initial 5-year period.
SaaS vs Perpetual — Quick Comparison
| Feature | SaaS (Monthly) | Perpetual (One Time) |
|---|---|---|
| Payment Model | Monthly / per user | One-time upfront |
| Data Hosting | 24×7 cloud | Your servers |
| Updates | All included automatically | Basic included; major features optional |
| Support | Full included; premium optional | Basic included; premium optional |
| Infrastructure | QHRM handles it | You manage your own |
| Third-Party Costs | Absorbed by QHRM | Passed through to customer |
| Basic Fee | Low / Term-based | Full control & ownership |
| Basic Fee | Low / Term-based | Full control & ownership |
Frequently Asked Questions.
What is the minimum commitment period for the perpetual licence?
The QHRM perpetual licence requires a minimum 5-year commitment. This ensures you get maximum value from your investment. The upfront payment covers the software licence, implementation, training, and basic updates for the entire commitment period.
What exactly is included in the perpetual licence?
Your perpetual licence includes: the complete QHRM software with all modules and 120+ features, on-premise or private cloud deployment assistance, user training, multi-branch support, mobile app access, and basic updates (bug fixes, security patches, minor improvements) for 5+ years. See the "What's NOT Included" section above for items charged separately.
Do I truly own the software?
Yes. The perpetual licence grants you permanent rights to use the software. Even if you don't renew support or purchase an AMC after your commitment period, you retain the right to continue using the version you have. The software becomes a capital asset on your balance sheet.
Are ALL updates included during the 5+ year period?
Basic updates are included: bug fixes, security patches, and minor improvements. However, major new modules or significant feature enhancements released after your purchase may require a separate upgrade fee or an active Annual Maintenance Contract (AMC). This distinction is clearly communicated during the quoting process.What happens after the 5-year commitment period?
You continue using the software you own. To receive ongoing updates, support, and access to new features, you can optionally purchase an Annual Maintenance Contract (AMC), typically 15-20% of the original licence cost per year. Without an AMC, you keep and use your current version indefinitely.
What about third-party licensing costs?
For on-premise deployments, certain third-party services (SMS gateways, email delivery, biometric SDKs, etc.) have their own annual licensing costs that are borne by the customer directly. QHRM provides the complete list of required third-party components and their approximate costs during the quoting process so there are no surprises.
Who manages the server infrastructure?
For on-premise deployments, you manage your own servers, databases, backups, and network security. QHRM provides the software, deployment assistance, and recommended server specifications. If you prefer not to manage infrastructure, consider our SaaS pricing model where QHRM handles everything.
Can I add more employees or branches later?
Yes. As your business grows, you can add employees, branches, and locations without additional per-user fees. Your licence cost stays fixed — making the perpetual model increasingly cost-effective as you scale.
How does the perpetual licence compare to SaaS over 5 years?
Over a 5-year period, the perpetual licence typically costs 40-60% less than equivalent SaaS subscriptions, especially for growing organisations. With SaaS, costs increase as you add employees; with perpetual, your cost is fixed. Use our ROI Calculator to see your specific savings.
Can I switch from SaaS to the perpetual licence?
Yes. Existing SaaS customers can migrate to the perpetual licence model. Contact our sales team to discuss your current contract and migration options. We'll help you transition smoothly.
How long does implementation take?
Implementation typically takes 2-4 weeks depending on your organisation's size, number of branches, and specific requirements. Our implementation team provides a detailed timeline during your consultation.
Is training included?
Yes, comprehensive user training is included for all users (administrators, HR staff, managers, employees). This includes initial training sessions, documentation, and support during the implementation phase. Additional training sessions are available through premium support.
Calculate Your 5+ Year ROI
See how much you’ll save with a perpetual licence compared to monthly subscriptions.
Get Your Perpetual Licence Quote
Pricing is customised based on your employee count, deployment requirements, module selection, and support tier. We’ll provide a transparent breakdown showing exactly what’s included and what’s charged separately — no surprises.